Cancellations and changes
Cancellations or registration changes requiring refunds will be subject to a fee of EUR 100.
Data protection information in accordance with Article 13 of the GDPR
This document explains how we process your personal data (hereinafter referred to as “data”) in connection with physical and online events and the recording of digital events as well as the rights that you have in this context.
1. WHO IS RESPONSIBLE FOR PROCESSING MY DATA?
JOANNEUM RESEARCH Forschungsgesellschaft mbH, Leonhardstraße 59, 8010 Graz, Austria is the data controller with respect to the data specified below. The use of the words “we” or “us” in this document always refers to JOANNEUM RESEARCH. We process personal data in accordance with the provisions of the European General Data Protection Regulation (hereinafter referred to as “GDPR”) as well as other data protection requirements that may also be applicable. You can reach our data protection officer at the postal address stated above or by e-mail at datenschutz@joanneum.at. You can exercise your rights as a data subject against the data protection officer and also submit any questions relating to the way we process your data.
2. FOR WHAT PURPOSE IS MY DATA PROCESSED (PURPOSE OF DATA PROCESSING) AND ON WHAT LEGAL BASIS?
We require your contact and communications data, such as your address, telephone number, e-mail address as well as payment information, in order to enable you to attend CBMI.
Metadata on the conference itself, e.g. the title and content of the conference, is also collected. This also applies to information on the device used by the participants (IP address, telephone number, device data). The conference may be recorded for documentation and public purposes.
The legal basis for processing the data is Article 6 (1)b of the GDPR, as data processing is necessary for the performance of the contract or in order to take steps prior to entering into a contract.
2. WHO GETS MY DATA?
We may forward data to service providers in connection with the organisation of events, in particular, for handling registration and payment. Data is only forwarded to third parties where this is necessary to perform the agreements that we have entered into with you. We take technical and organisational precautions to ensure compliance with data protection requirements and also impose an obligation on our external service providers and third parties to whom we forward the data in the performance of the contract to observe these precautions. Other than this, we do not disclose your data to any third parties and particularly not for advertising purposes.
For purposes of registration and payment processing, data is provided to evenito AG, Limmatquai 122, 8001 Zurich, Switzerland. A data processing agreement between JOANNEUM RESEARCH and evenito is in place. Subcontractors of evenito may access data in order to fulfil specific tasks necessary for registration and payment, for which in certain cases your data may be stored with providers in the USA and US authorities may have access to it.
For the purposes of organising and holding as online conference, it is necessary for personal data (in particular, e-mail addresses) to be disclosed to the provider of the conferencing system.
3. HOW LONG IS MY DATA STORED FOR?
All personal data is retained until the termination of the contract or the expiry of all periods during which contractual claims may be asserted. Thereafter, the data is retained for the duration of the applicable archiving and documentation periods (e.g. under commercial or tax law, normally ten years). It may also be stored for a longer period if you have granted your consent to this.
4. WHAT ADDITIONAL ASPECTS MUST BE OBSERVED?
Please also note that photos or audio/video recordings may be made of the event for public purposes, (e.g. for publication on our website) as well as for non-public purposes (e.g. for internal documentation of the event, reporting to funding bodies etc.).
If you are a presenter or panelist, your name and affiliation will be published in the programme of the event.The legal basis for the aforementioned data processing is the legitimate interest in structured and constructive communications on the part of all participants of the event and the consent of the participants of the event with respect to agreed photographs or audio or video recordings and, hence, Article 6 (1)a of the GDPR or our legitimate interest in accordance with Article 6 (1)f of the GDPR and – where the distribution of information material and invitations to events is involved – either your express consent in accordance with Article 6 (1)a of the GDPR or our legitimate interest in accordance with Article 6 (1)f of the GDPR.
4. AM I UNDER ANY OBLIGATION TO MAKE THE DATA AVAILABLE?
Within the scope of our business relationship, you must make such data available as is required for recording an online conference and for holding an event as well as for fulfilling the related contractual obligations or that we are under a statutory duty to collect if you wish to participate in the event in question. In the absence of this data we will normally not be able to register you for the event. We will duly designate the data which is voluntary so that you can decide at your own discretion whether to provide it.
5. WHAT RIGHTS DO I HAVE IN RESPECT OF MY DATA?
You have broad rights with respect to the processing of your personal data. First of all, you have an extensive right to request information and, where applicable, to have your personal data corrected and/or erased or blocked. You may also request that the processing of your data be restricted and also have a right of objection. You also have a right of portability with respect to the personal data that you have made available to us.
You may withdraw consent that you have given us at any time with effect for the future. This withdrawal of your consent does not affect the lawfulness of processing based on your consent before you withdraw it. If your personal data is not processed on the basis of your consent but on another legal basis, you may object to your data being processed. In this case, the data processing will be reviewed and, where applicable, terminated. You will be informed of the result of the review and – if the data is to continue being processed in spite of this – you will receive detailed information from us explaining why the data processing is lawful.
We have appointed a data protection officer, who supports us on all matters related to data protection. Our data protection officer may be contacted at datenschutz@joanneum.at to answer any questions you may have concerning the way we process personal data. If you believe that the way we process your personal data is inconsistent with the applicable statutory data protection requirements, you may lodge an objection with a supervisory authority. You may also lodge an objection with our data protection officer, who will review the matter and inform you of the results of this review.